The report cites StoredIQ’s innovative, proactive approach to indexing and classifying data as a key differentiator in eDiscovery and Information Governance.  Since StoredIQ indexes and classifies data well before a discovery action, companies retain only the information that is required for either legal or business reasons. Because of this, organizations are better prepared for potential eDiscovery, pay less for storage and archiving — and gain better information governance and more effective information management for business decision support.

Taming Big Data means breaking from the traditional model of continuously moving data to new storage repositories reactively. We believe our inclusion in Gartner’s Cool Vendor report is confirmation that StoredIQ’s ‘active information management’ solutions provide the kind of unique benefits that resonate in today’s market – from real-time data intelligence to proactive eDiscovery and policy-based governance.

[1] Gartner “Cool Vendors in Risk Management, Privacy and Compliance, 2012″ by Carsten Casper, Khushbu Pratap, French Caldwell, Andrew Frank, Robin Wilton, April 24, 2012.

“Typical governance solutions haven’t kept pace with the growth of social data, the evolution to a collaborative environment, or the multitude of collaborative content types. StoredIQ’s Platform helps NewsGator Social Sites 2010 customers manage this risk in an efficient and cost-effective way.”

-Christine Taylor, Analyst, Taneja Group

Social business and collaboration data is as important to an organization as traditional enterprise data contained in email and file shares, and it requires all the governance, risk management and compliance capabilities of traditional enterprise communication methods. StoredIQ provides a holistic information management solution for both traditional and social business data, without any additional burden on enterprise business users.

Addressing the myriad of legal, records management, and compliance issues that arise when social computing comes into play can be complex. Regulations are plentiful and violations are expensive. It is critical that companies consider their strategy for supporting secure collaboration within the structure of their security policies and also within the context of existing federal regulations. StoredIQ’s partnership with NewsGator ensures that collaboration flourishes and enterprise security interests are proactively protected.

You can read more about the StoredIQ and NewsGator partnership here.

In a recent Network World article, Warning you may be an eHoarder, Jeff Vance discusses the growing problem with “eHoarding” and also gives the following 10 signs that you might be an eHoarder:

1. You can’t locate the delete key on your keyboard.

2. You save every single version and variation of any document you ever create because you never know when that one turn of phrase or clever analogy you cut out might be useful somewhere else.

3. You rarely sort items out of your inbox and into folders.

4. You use your inbox as a de facto address book.

5. You regularly sign up for e-newsletters but never unsubscribe from ones you don’t read.

6. You spend more time hunting for important documents and files than actually working on them.

7. Your desktop is cluttered with enough icons to wallpaper your office.

8. When you do delete a document, you feel a sense of foreboding and suspect that you may have made a terrible mistake.

9.  You have more thumb drives than you can keep track of, many of which are pretty much duplicates of each other.

10. Remember those old CD-ROMs you used to back up your data to? You still have them. Worse, you even have floppy disks, although you have no vintage computers that could even read them.

We have to confess that we are guilty of many of these infractions, and we’re sure you or someone you know in your organization is guilty too. And while eHoarding isn’t life threatening like hoarding possessions or even animals, it does cause a problem for an organization.  We’re not talking just end user productivity issues (…where did we put that document with the stats on this?) but also major legal risk.

With storage available for cheap, it’s easy to let data stack up. According to AIIM, 1GB of data costs 20 cents to store, but that same 1GB of data costs on average $3500 to review. When you start talking terabytes, petabytes or even in some cases zetabytes of data, you are talking SIGNIFICANT eDiscovery and review costs.

But, luckily for you and any other organization suffering from eHoarding, you can get help! StoredIQ’s active information management solution can help you combat eHoarding by providing a method for defensible data deletion and information governance practices.  Download our Defensible Data Deletion solution brief to learn more.

“What would you do with the power to do more?”

That’s what Dell was asking attendees at their annual DellWorld conference back in October, and Michael Tran, StoredIQ’s own Senior QA Engineer, had a winning answer- “My more is helping people discover valuable data.”

Michael is one of the inspired thinkers featured in Dell’s newest campaign “The Power To Do More”, and we here at StoredIQ couldn’t be more proud!

Check out Michael’s profile page here and his live video response here.

For more information about how StoredIQ can help your organization discover valuable data, visit www.storediq.com or contact us today at info@storediq.com.

In a recent article in Information Management Magazine, Dodd-Frank Act Puts Focus on Information Governance, authors Fred Pulzello, and Sonali Bhavsar suggest that the regulations stemming from the Dodd-Frank Wall Street Reform Act (Dodd-Frank) should prompt financial organizations to change the way they look at information governance.

What does this mean for financial organizations? Since Dodd-Frank increases the focus on comprehensive recordkeeping as well as establishing robust compliance practices, organizations should examine their current business and data governance practices to make sure that they are in compliance.

As Dodd-Frank is implemented, financial organizations should ask themselves:

• Do we have the systems capabilities in place to identify, track and preserve the required records?
• Is now a good time to perform a holistic data assessment of the information and records our firm currently has stored across all data repositories, content management systems and archives?
• Are we able to implement defensible data deletion policies as prescribed by the new Dodd-Frank requirements?
• Can our current data storage and archiving capabilities withstand the volumes for day-to-day reporting and historical archiving? If not, how can we strategically clean up our data storage?
• Will new technologies be needed to assist, and what does the implementation timetable look like to be in compliance?

Here at StoredIQ, we believe that establishing an actionable information governance plan will help financial organizations comply with these new stringent requirements for record keeping and reporting.  Taking a proactive approach to information management will help financial organizations to reduce risk, preempt litigation and avoid fines by identifying and securing documents as required by law.  Also, it will ensure that valuable business information is safe and accessible to authorized personnel only, according to regulatory compliance requirements and corporate access policies.

To learn more about how StoredIQ’s actionable information governance solutions can help you manage your data to meet Dodd-Frank requirements, contact us today at info@storediq.com or visit www.StoredIQ.com.

Make 2012 the year you get your corporate data in shape! Intelligently reduce “Big Data” for more effective and efficient eDiscovery and information governance.

StoredIQ’s new service offering for defensibly reducing enterprise data is designed to ease the burden of identifying, analyzing and collecting matter-relevant information. The StoredIQ Defensible Data Deletion solution utilizes the StoredIQ Platform to help organizations gain insight into business-critical information distributed across the enterprise. By applying intelligence to the governance of Big Data, organizations can reduce the overall corporate data volume by up to 80%, significantly improving the efficiency and success of their eDiscovery initiatives while reducing legal cost and risk.

Explosive growth from unstructured data continues to impede the legal discovery process. According to a recent Enterprise Strategy Group (ESG) survey, 69% of corporate counsel indicated that working more closely with IT and records management to expire and delete data to limit unnecessary data retention for future litigation requests was the most important priority facing their internal eDiscovery process. Legal and compliance issues typically trigger urgent IT and legal triage, but putting out these fires reactively doesn’t solve the larger problem of poor data governance– often the source of significant costs for large eDiscovery data productions. Minimizing long-term cost and risk requires proactive solutions to reduce irrelevant or “junk” data, and better understand where responsive, regulated or litigious data may be located.

“Defensibly deleting non-business data minimizes future productions for legal and regulatory requests, including the often significant eDiscovery labor and costs for identification, collection, processing, and costly downstream attorney review. Whether during the immediate eDiscovery response or as part of an initial plan for better proactive preparation and ongoing compliance, StoredIQ can offer corporations immediate cost savings and ongoing risk avoidance.” – Katey Wood, Enterprise Strategy Group

StoredIQ Defensible Data Deletion – Key Phases

Phase 1 – Identify: Find data at a granular level; understand its current and potential business value across your enterprise including within: Content and Records Management Systems, Email, SharePoint, Desktops/Laptops, and Archives.

Phase 2 – Manage: Classify data according to retention and disposition policies, and compliance mandates including: PII, PCI, FINRA, Dodd-Frank, Legal hold, Aged /obsolete data, and Non-business data.

Phase 3 – Act: Manually or automatically take corrective action to: Protect, Delete, Expire, Migrate, Store, and Optimize data.

To learn more about StoredIQ’s Defensible Data Deletion solution, stop by the StoredIQ booth at LegalTech — #214 — download the Defensible Data Deletion solution sheet, or email us at info@storediq.com.

The growing volume and greater dispersion of data, new methods of collaboration, and the emergence of new internet-based applications pose their own challenges to finding and utilizing information most effectively. Combined with legal, regulatory, and privacy directives, data governance has become an increasing challenge for enterprise organizations. A new white paper from Enterprise Strategy Group addresses how corporations can turn Information Governance from a priority into reality.

Take action. Start governing.

This paper addresses some of the most common use cases for deploying information governance solutions including: eDiscovery, Compliance, Storage Optimization, Data Mapping, and Data Migration—focusing on the immediate ROI and long-term impact. Download the ESG whitepaper and take a step toward actionable information governance:

• Determine what data you have and where it is
• Clean-up trash and de-duplicate data
• Analyze contents and access patterns to determine appropriate policy
• Migrate data to the appropriate storage tier for greater cost efficiency
• Enforce policy for retention and deletion, potentially expiring what’s beyond usefulness or mandated compliance retention

‘Boil-the-ocean’ approaches stall many information management projects. Companies can gain more immediate near-term benefit and ROI by tying actionable information governance to other high-priority large-scale IT initiatives. Tackling an immediate and acute project like eDiscovery or regulatory response, storage optimization, or records management initialization can be an opportunity for ‘go-forward clean-up’ by adding elements of good information governance and better data management.

– Katey Wood, analyst with Enterprise Strategy Group

The ESG whitepaper is available from the StoredIQ website at www.info.storediq.com/esg

For information about how StoredIQ can provide actionable information governance solutions for eDiscovery, records management, compliance, and storage optimization, email info@storediq.com.

Seeing growing customer demand for eDiscovery, Records Management, and Compliance solutions for cloud-based data, StoredIQ has announced support for cloud-based Exchange and SharePoint residing within Microsoft Office 365 (formerly Microsoft Business Productivity Office Suite – BPOS). With this extended capability, Microsoft Office 365 customers can utilize StoredIQ to gain the same deep visibility and understanding of their cloud-based email and SharePoint data as they do with StoredIQ’s on-premise information governance solutions.

Customers, including a major U.S. car manufacturer, are using StoredIQ to quickly connect to Microsoft Office 365 to identify, collect and manage Exchange email and SharePoint data for responding to eDiscovery requests, applying records policies, and adhering to regulatory compliance mandates. As a result, StoredIQ provides enterprises with actionable information governance solutions to realize the benefits of cloud computing while still fulfilling their legal and compliance requirements.

According to 451 Research, cloud computing continues to grow at a compound annual growth rate of 24 percent and will reach $16.7 billion in revenue by 2013.

As enterprises continue moving data to the cloud, information governance challenges are becoming more complex. StoredIQ’s Platform connects to Microsoft Office 365 and indexes its data, combining the ability to identify, collect, and manage cloud-based data for legal discovery and records management into an integrated information governance application as a means of preempting litigation and reducing potential legal risks associated with cloud data storage.

– David Horrigan, analyst, eDiscovery and information governance at 451 Research

As a way to minimize storage costs and IT investments, we are seeing more and more customers move data to the cloud. Whether on-premise or in the cloud, StoredIQ can provide a highly scalable solution for governing all enterprise data and ensure that data placed in the cloud is discoverable for litigation, regulatory inquiries, and records retention scheduling.

StoredIQ’s support for Microsoft Office 365 includes:

• Identification and collection of data from both Microsoft Exchange Online and Microsoft SharePoint Online
• Integration with Active Directory
• Auto–detection of both mailboxes and SharePoint sub-sites in the cloud
• Connection throttling to Microsoft Office 365 in order to maximize network efficiency
• Managed security and access, along with automatic activity and chain–of–custody reporting

For more information about our actionable information governance solutions – for on premise or cloud-based data – please email info@storediq.com.

According to an article by Mark Brunelli, Senior News Editor with SearchDataManagement.com, a growing number of organizations are realizing that data governance is more important than ever and will take center stage in 2012. Based on a SearchDataManagement.com 2011 Reader survey, 77% of respondents either have, or are planning to implement, a data governance program – a 9% increase over last year.

In the article, Brunelli interviews Sunil Soares, director of information governance with IBM’s software group. According to Soares, “It’s [information governance] a trend that shows no signs of slowing as 2012 approaches. The increase in awareness can be attributed to business users who are at last taking ownership of data. In other words, organizations have realized that data problems are business problems.”

Similarly, according to the 2011 eDiscoveryJournal and ViaLumina Information Governance Survey, most people view information governance as an umbrella for multiple disciplines including eDiscovery, records management, security, compliance, storage and archiving, risk management, and privacy. The majority of survey respondents revealed that they are investigating Information Governance and actively working to determine how to apply it to their organizations.

As 2012 looms near, new regulatory mandates such as FINRA 4511 and 4512, and the Dodd-Frank Act put a renewed focus on the need for information governance solutions. Fred Pulzello and Sonali Bhavsar wrote in an article for Information Management magazine, “Companies that proactively invest in establishing information governance policies, procedures, and technology will improve the efficiency of their compliance programs and will be in the best shape to adapt quickly to the new rules and regulations and manage the risks associated with doing business in this environment.”

StoredIQ provides actionable information governance solutions, enabling organizations to gain visibility and control over business-critical information to meet their eDiscovery, records management, compliance, and storage management requirements. With StoredIQ, legal, records managers, compliance officers, or IT can utilize a suite of purpose-built applications that arm them with the information intelligence needed to minimize the cost and risk of governing the ever increasing amount of unstructured data stored across the enterprise.

As 2012 approaches we’d like to know, what are some of the biggest information governance challenges your organization faces? eDiscovery, Storage Optimization, Compliance, Records Management? With StoredIQ, information governance doesn’t have to be a boil the ocean approach; ROI can be attained through existing IT and compliance initiatives, or trigger events like eDiscovery or regulatory response. So as you plan your 2012 information governance initiatives, there is great value in knowing what data you have and where it resides, whether the efforts are reactive or proactive, or apply to legacy data or new policies. Use of information intelligence technology like StoredIQ is critical to informing, improving, and maintaining adequate data governance.

1. I’m thankful that my Information Governance technology can orchestrate all my ESI better than a professional chef can orchestrate a gourmet Thanksgiving feast.
2. I’m thankful that the eDiscovery for this court case didn’t cost me an arm and a (turkey) leg.
3. I’m thankful that my eDiscovery solution helps me settle legal arguments quicker than I can settle family disputes at the dinner table.
4. I’m thankful for “fat pants” after eating a Thanksgiving dinner that makes Big Data look small.
5. I’m thankful that it’s easier to organize my electronic information than it is to organize who’s bringing which dish to Thanksgiving dinner.
6. I’m thankful that mapping my data is easier than teaching Great Aunt Thelma to use a Garmin to map her way to my house for Thanksgiving dinner.
7. I’m thankful that unlike football, my eDiscovery solution makes holding legal.
8. I’m thankful that I have an Information Governance solution sophisticated enough to let me find all my data—just like finding one person in the midst of the Macy’s Day Parade.
9. I’m thankful that I know the difference between spoliation of evidence, and spoiled leftovers.
10. I’m thankful that finding my ESI isn’t as hard as finding cranberry sauce at the grocery store on Thanksgiving morning.

Happy Thanksgiving from StoredIQ!