Executive Assistant
StoredIQ is a fast growing, dynamic technology company that seeks an Executive Assistant to join our team.
Position Location: Company Headquarters in Austin, TX
Summary of Position
The Executive Assistant will proactively support the Executive Team with a variety of tasks including sales operation coordination, travel and calendar coordination, preparing expense reports and presentations and general office duties.
The ideal candidate is ambitious, outgoing, articulate, intelligent, self-starter and very well organized. The candidate should be looking for a position that will offer exposure to growth and experience beyond what large companies can offer. To be successful you must be able to take initiative, handle multiple priorities and have the ability to adapt to change. There is plenty of room for the right person to grow and learn more responsibilities over time.
Responsibilities
- Sales operation coordination including document tracking (quotes, contracts, etc.); and utilizing salesforce.com
- Arranging corporate travel and meetings by following itineraries and agendas; schedule and booking transportation; arranging lodging and meeting accommodations in compliance with company policy
- Prepare expense reports for senior management
- Assisting executives and Office Manager in planning and preparing for presentations; planning company events; manage calendars, meetings, correspondence, prepare reports; and other ad hoc issues
- Answering main switchboard and maintain office supplies and overall cleanliness of office, coordinating conference rooms
- Filing; Distributing mail and accepting deliveries and coordinating shipping needs
Required Experience
- Minimum of 4 years of experience in an Executive Assistant role, ideally supporting sales and/or finance department
- Advanced Proficiency with the Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proficiency in Salesforce.com, WebEx and QuickBooks
- Excellent written and verbal communication skills
- Exceptional attention to detail and organizational skills
Qualifications
- BA/BS from a four-year university or college or equivalent
- Self-directed and independent with the ability to juggle multiple priorities with tight deadlines with minimal lead time
- Ability to multitask and strong time management skills
- Ability to work independently and take ownership of your work
- Professional presence and communicate skills and ability to handle confidential information
This is an exciting time to join StoredIQ as we continue our dominance in the eDiscovery and Information Governance marketplace. This opportunity will provide a candidate with high level executive exposure, an exciting work atmosphere, and an opportunity to grow your career as StoredIQ expands.
Please e-mail resume, cover letter and salary expectations to jobs@storediq.com. Salary commensurate with experience.