StoredIQ Enhances Critical Legal Hold Process with Integrated Notification and Preservation
Unifying traditionally disjointed components of legal hold, StoredIQ provides repeatable, auditable solution for managing the entire duty to preserve process
Austin, TX – August 22, 2011 – StoredIQ, a leader in information governance solutions for eDiscovery, records management, compliance and storage, today announced the enhanced release of StoredIQ Legal Hold, a simplified yet robust solution for managing the entire legal hold process. From notification, to tracking acknowledgement, to analyzing custodial data, and finally collection and preservation – legal and IT users gain complete control and insight into the duty to preserve process with a reliable, repeatable, and auditable solution that seamlessly integrates hold notifications with the collection and preservation of data.
“Historically, performing legal holds has been a very manual and labor intensive process. Spanning multiple systems, it was time consuming to administer, almost impossible to track, and relied heavily on custodian self-preservation,” said Vivian Tero, Program Director for GRC Infrastructure, IDC. “StoredIQ’s integrated hold notifications with intelligent data collection, as part of a comprehensive eDiscovery workflow creates a holistic and legally defensible process which eliminates the burden on custodians, improves efficiency, and reduces legal risk.”
The importance of an integrated legal hold solution is outlined in Treppel v. Biovail Corp., 249 F.R.D. 111 (S.D.N.Y. April 2), which states that a standard "litigation hold" memo to company employees is not enough. As soon as litigation becomes a reasonable possibility, a potential litigant must act quickly to identify potential sources of evidence, and act to preserve that evidence.
Seamlessly integrated with DiscoveryIQ, StoredIQ’s eDiscovery application, companies can ensure compliance with case law. Organizations can initiate hold notifications, track acknowledgements, perform early case assessment across all matter relevant data, and perform single-instance collection to a secure retention platform.
Enhanced features of StoredIQ’s integrated Legal Hold solution are:
- Hold Notification: Quickly select potential custodians and initiate a hold notification to be sent via email; notifications can either be scheduled for delivery or sent immediately.
- Auto-reminders: Schedule automated notification reminders to non-responsive custodians, removes the need for manual follow-up.
- Auto-escalations: Schedule escalation notifications for non-responsive custodians to a custodian’s manager, streamlines the legal hold process.
- Automated Tracking: Acknowledgements can be tracked at-a-glance within the matter dashboard providing immediate visibility into the status of all legal hold notices across all cases. Legal and IT users can drill-down by case to view the status across all custodians.
- Legal Hold Collection and Preservation: Once data is analyzed, responsive custodian data can be easily copied from the source to market-leading immutable storage platforms for retention. To ensure that the copy is forensically sound, a hash is performed on the source file and is compared to a hash of the copy on the repository. The entire set of metadata associated with the file is also preserved, including all classifications that have been placed on the data for legal, records, or compliance reasons.
- Synchronized, Single-Instance Legal Hold: Often the same files are relevant for multiple cases or need to be retained for compliance and information governance reasons. With synchronized, single-instance collection, StoredIQ will copy and place on legal hold only a single instance of that file on the repository. If that file is required for multiple matters, each matter will utilize that single copy, saving storage space and as importantly the time and bandwidth required to collect the data.
- Incremental Collections: Only files that are new or have been modified since the last collection will be collected for preservation, further streamlining the collection process.
- Hold-in-Place: StoredIQ also supports the ability to hold data in-place, typically recommended for advanced systems that provide robust hold-in-place technology and for existing archives that don’t contain work-in-progress data.
“We want to change the customer mindset to define Legal Hold as not just the simple act of notifying custodians to preserve relevant data, but see it as a holistic process that includes notification tightly coupled with the collection and preservation of responsive data,” said Amir Jaibaji, vice president of product management for StoredIQ. “Using StoredIQ, legal and IT can work together to quickly respond to litigation, meet their duty to preserve, and gain complete control and insight into the legal discovery process – from custodian notification through to preservation and collection.”
StoredIQ Legal Hold is available now as part of DiscoveryIQ, StoredIQ’s eDiscovery application. To learn more about its enhanced Legal Hold capabilities download the StoredIQ Legal Hold Technology Brief or email info@storediq.com.
About StoredIQ
StoredIQ is a leading provider of enterprise-class Information Governance solutions, enabling organizations to gain visibility and control over business-critical information to help meet their compliance, information management and legal discovery requirements. The company provides a range of integrated solutions for fast response to litigation and investigations, for proactive "litigation readiness," and for information protection and risk management, as well as storage management. Industry-leading companies rely on StoredIQ’s award-winning technology to streamline their information management and eDiscovery processes to reduce the risk, complexity and cost of litigation. For more information, visit www.storediq.com.